CashBooks

Welcome to how to complete your Girl Guides WA Cash Book.

Looking after your unit accounts is an important part of being a leader. All money we receive and spend is public money and needs to adhere to the correct procedure to reduce any risk associated with handling this money.

There are a number of publications that will assist you to undertake this important role. These include Money Matters and Unit Cash Books that are available on the Girl Guides WA Website.

Girl Guides WA

The powerpoint with voicethread below gives a brief outline of how to use the cashbook in your unit.

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The documents and pages outlined in the powerpoint presentation are also below so that you are able to refer back to them at any time. Use of a subs book is optional but many leaders find it useful to keep track of who has paid during the year for different things.

__Setting up your Unit Cash Book __ To set up your unit cash book at the beginning of each year click on Statement of Receipts & Expenditure and type in the year ended date, Group Name, Region, balance in account at beginning of year and your account details. This information will transfer across the cashbook in the correct places.



__Subs Book __ To set up a sub book see the example below. __ Entering Deposits __ Below is an example of how to enter the deposits into the electronic cash book.



__Entering Withdrawals & Bank Reconciliation __ Below is an example of how to enter the withdrawals into the electronic cash book. It also shows how to enter the bank statement informaiton into the reconciliation section. It is important to check each month that this balances and there are no red figures in the audit section. If there is go back and check the figures you have entered and if you are unable to correct it contact your Region Leader to assist you. It is much easier to correct your mistakes each month than try to sort it out at the end of the year.



If you still require help please contact your Learning Partner, Region Manager, or Leader Development and Support.